Proper email archiving is critical for corporations of all sizes across every vertical industry. Mimosa NearPoint is a next-generation email archiving system software that meets increasing demands for legal discovery and compliance with internal and external policies and regulations.

With email recognized as a business record, managing all email information throughout its lifecycle is management must. In addition, NearPoint provides eDiscovery functionality that enables in-house litigation support:

	Capture of all email data
	Application of proper rules for retention and disposition
	Facilitation of easy, comprehensive collaborative search and discovery of email data

Next-Generation Email Archiving

NearPoint maintains a complete up-to-date copy of all Exchange data - preserving the rich context of all users' mailboxes and public folders without relying on journaling or MAPI.

NearPoint's unique One Pass Protection captures email data from production servers using transaction log shipping - there is no impact on the Exchange Server. This contrasts sharply with other approaches in that it:

	Eliminates reliance on journaling and MAPI for message capture
	Reduces the huge load on production Exchange servers
	Creates an archive that houses all email data - including calendar entries, tasks, and item histories
	Allows you to import all PST files into the NearPoint archive
	Assures you that your vital corporate records are in one, fully indexed and searchable archive
	Eliminates need to re-architecture of the Exchange Server to support additional storage and CPU demands

No other solution captures the richness of all email data like NearPoint - messages, calendar items, tasks, and contacts. This is essential in the discovery and compliance arena.



Advanced Secure Search Capability

NearPoint's Continuous Application Shadowing provides full message fidelity at capture, so users can create powerful search queries to find all types of Exchange items, including messages, calendar entries, contacts, and notes.

Using NearPoint's secure search functions, auditors can look for emails as well as other items including calendar events based on keywords within subject line, message body, and/or attachments. Searching the "From" and "To" fields as well as defining a time period for a search allows for further granularity of detail, increasing the efficiency of the discovery process and allowing the ability to recreate a point-in-time view of communications between individuals.

NearPoint Advanced Search maintains a similar look and feel to the Outlook Search and Advanced Search capabilities minimizing the learning curve for the auditors.



Legal Discovery

The Mimosa NearPoint for Microsoft Exchange Server eDiscovery Option provides an easy-to-use and powerful application that individuals and workgroups can use to search and produce email and attachments contained in the Mimosa NearPoint archive.

Auditors, paralegals, counsel, and compliance officers can quickly search through thousands of emails, review and export results for opposition or court-ready production.

With the eDiscovery Option, legal staff can:

Respond to a discovery request or complete an internal audit - save and share search criteria among users, ensuring consistent and accurate results for frequently used search patterns.

Place content on legal hold to prevent deletion and then share with other auditors or legal staff to facilitate a review workflow.

Export results in Outlook PST files suitable for external counsel review or court-ready production.

Compliance

Proper retention and disposition of email is critical to satisfying internal corporate policy objectives or external regulations such as Sarbanes-Oxley Act, HIPAA, SEC Rule 17a-4, and Gramm-Leach-Bliley Act.

Mimosa NearPoint enables compliance by providing:

A tamper resistant archive and an automated system that enforces retention policies, including legal holds in the event of litigation.

Permanent removal of email from the NearPoint server at the expiration of the retention period.

Flexible retention management capabilities, including setting policies at various levels such as mailbox or folder and the ability to execute retention policies against message classes (e.g. voicemail).

For compliance with SEC rules for immutable storage, Mimosa NearPoint's Tiered Storage Option supports write-once, read-many (WORM) storage devices such as EMC Centera.